- Attendance will be taken each semester independent of one another.
- In order to be considered an active member of the band, one must maintain 70% attendance. Those failing to maintain 70% attendance may not participate in events other than rehearsal and mandatory performances or hold an appointed position. Full membership is defined in Article 1, section 5 of the constitution.
- A person choosing to take a semester off must declare inactive by notifying the secretary within the first two weeks of the semester. Should a member elect to declare inactive after the two week deadline, all absences will negatively affect his/her attendance. Any member who returns within the same semester after declaring inactivity will be ineligible to participate in Fall Tour (if in fall semester) or post season basketball (if in spring semester.) Attendance will start on the date the member returns from inactivity.
- Attendance percentages from the previous spring semester will be used to determine a member’s eligibility to participate in fall tour. Members must have at least 70% attendance for the previous spring semester and 70% attendance for the fall semester to be eligible. The previous fall semester will be used to determine eligibility for any members who were inactive in the previous spring semester.
Absences
- Absence from rehearsal due to night class will be excused.
- The secretary will collect the schedules of all members at the start of each semester and announce a deadline by which all schedules must be submitted. Anyone who turns in his/her schedule by the deadline will receive one full attendance point. No attendance points will be awarded to members who turn in their schedule after the deadline. Members who have night class and do not submit their schedules by the deadline will not be excused from rehearsals missed prior to submission.
- Work, work study, RA duty and other organization or club meetings are not excused absences.
- Students who miss band rehearsals because of other music-related activities (pastorals, orchestra etc) will not be penalized for the time they miss. Students are expected to report to band as soon as they can. It is up to the student to prove to the Secretary he or she attends the music-related activity and reports to band immediately after it. The Secretary must then confirm the student’s attendance in the other activity. The Executive Board shall determine what defines a “music related activity.” This only applies to band-room rehearsals. Not turf, games, or concerts.
- The band director has the final say in all attendance matters and disputes.
- Sickness is only excused when the individual submits a note from the University Health Center or other physician.
- Any major conflict may be discussed with the Secretary and Directors.
Point Values
- Rehearsal – 1 point
- Attendance will be taken within the first 15 minutes of rehearsal. Anyone arriving after the 15 minute window will receive 1/2 credit. Anyone leaving before the end of rehearsal will also receive 1/2 credit, regardless of the time of departure.
- Concerts – 3 points
- Cake Delivery/Other Fundraising Activities – 2 points
- 2 points will be awarded to freshmen for weekly birthday cake deliveries. If it is discovered that a cake is not delivered to the intended recipient, the attendance points will not be awarded although 2 points will be added to the total possible points.
- Attendance for cake/cookie deliveries is determined by the Vice President of Fundraising.
- V-Shirt Sales – 1 point for every half hour block scheduled.
- Attendance for V-shirt sales is determined by the Treasurer.
- Football Games – 4 points
- Turf Practice – 1 point
- 1st Half and Tailgating – 1 point
- Halftime – 1 point
- Individuals not wearing the proper uniform will not receive credit for the half-time performance.
- 2nd Half – 1 point
- Any members who are not able to perform at an acceptable level due to intoxication will not receive credit for the given event.
- All events and rehearsals are mandatory unless otherwise noted.
- Attendance at a performance or practice will be given if you are playing your instrument and wearing the accepted band uniform. Officers are allowed to be counted in attendance if they are taking care of business that is needed to be take care of immediately, and is in line with their position as an officer.
- Extra practices needed for a specific section do not count unless the whole band is practicing in sections.
Band Camp
- Attendance will be taken at all rehearsals and will count towards the fall semester attendance. Any individual who signed up for band camp but is not present at a rehearsal will not receive credit for that rehearsal time.
- Points will not be deducted from those absent from rehearsal who are not signed up for band camp. However, members not signed up for band camp are encouraged to attend any rehearsal possible, although they will not receive points.
- If band practice at band camp is both turf practice and concert band practice in the same day, it counts as two practices.
Basketball Attendance
- Attendance at basketball games is not included in overall attendance.
- Attendance will be taken at basketball games and will be recorded in basketball attendance. Basketball attendance will be used when selecting who will attend the NCAA and Big East tournaments in the spring semester.
Percentages
- The attendance percentage is attained by dividing the member’s attendance points by the total possible points. Not everyone has the same number of total possible points due to excused absences.
- Attendance will be posted on the band website and it is the responsibility of each member to check his/her attendance and discuss any discrepancies with the secretary in a timely matter.
Villanova Pep Band Game Selection Process
Villanova Men’s Basketball games are voluntary band functions. Currently, 50 tickets are allotted to the band as an organization. Therefore, these tickets are a privilege and should be treated as such.
Whereas, the size of the band at men’s basketball games is limited to 50, the following procedures will be utilized when more than 50 students sign up for a given game.
Section I
A signup list will be posted at VUBand.com 10 days prior to a game. Everyone with attendance of 70% or above wishing to attend that gig, including pep band conductors and band managers, should sign up.
The list will remain posted until noon 5 days prior to a game.
This procedure will be utilized for regular season games excluding NCAA’s and the Big East Tournament:
If less than 50 have signed up for that game, the list will remain posted until 50 names are attained, at which time the list will be closed.
If more than 50 band members have signed up, the board will make cuts according to the procedures outlined herein.
A list of 50 students and alternates will be selected from those eligible students.
Seniority will not be considered for regular season games except for the University determined Senior Night Game.. This policy shall be in effect until further notice. It is the board’s responsibility to review and revise this document as it sees fit.
Once the gate list is sent to the band members, any individuals who wish to remove their name must immediately notify the Secretary. Anyone chosen to attend a game that is absent from the game will automatically be cut from the next game he or she signs up for that requires cuts. Exemption from this penalty is possible for extreme circumstances and will be determined by the Directors.
Section II
From the sign up list, 29 students will be selected according to the following instrumentation:
- 1 piccolo
- 1 flutes
- 6 trumpets
- 2 horns
- 2 clarinets
- 3 trombones
- 4 alto saxes
- 2 tenor saxes
- 1 baritone sax
- 2 baritone horns
- 2 tuba/bass
- 2 percussion
- 1 pep band director
Lottery Selection Process
- Anyone with a 90% or better attendance will be entered into an instrumentation lottery to fill the 29 spots. Those not selected for the initial lottery will be entered into the at large remainder lottery.
- Included in this number shall be 1 pep band director and 2 band managers.
- At Large Remainder Lottery:
- Remaining people who signed up for the gatelists will be put into a separate lottery. The first 21 selected (regardless of seniority, instrumentation, and attendance) will be selected to the gate list.
- The remaining members will be placed on a waitlist that is determined by the lottery system. These members will be given the first opportunity to receive a ticket through the Villanova Student Ticket Lottery donated by another band member
- Student Ticket Lotteries: All Villanova Band members are encouraged, but not required, to enter the Villanova Student Ticket Lottery in order to obtain additional seats for the band.
Section III
Villanova Women’s Basketball Games: To be considered for any post season basketball events, all members must attend a minimum of 4 Women’s Basketball games. All Women’s games attended will count as additional attendance points toward regular attendance (“1 out of 1”.) Any night, in which rehearsal and a Women’s Basketball game coincide, rehearsal is mandatory unless you are attending the basketball game. This does not matter if rehearsal is cancelled.
